GTAR & MLS Tech
New Member Orientation

After you have read the material below, you will be required to complete a New Member Orientation test. The link is provided at the end of the document.

Welcome to the Greater Tulsa Association of REALTORS^®!

As a member of GTAR, you have access to our MLS System and a host of other tools. Below is some essential information for our new members.

GTAR Mission Statement: 

The Greater Tulsa Association of REALTORS^® is a real estate organization whose members are united to:

• Promote education, professionalism, and ethical standards in order to assist its members to better serve the public
• Protect the free enterprise system and private rights to property.

About GTAR:

• GTAR is a non-profit 501(c)6 Corporation (IRS tax exempt)
• Formed in 1913 as the Tulsa Real Estate Exchange.
• The Tulsa Real Estate Board was chartered by the National Association of REALTORS^® in 1920. – Chartered – Tulsa Real Estate Board by National Association of REALTORS^®.
• The Association’s name was changed in 1970 to the Metropolitan Tulsa Board of REALTORS^®.
• In 1991, the name was changed to the Greater Tulsa Association of REALTORS^®.

GTAR has three types of Membership: 

• REALTOR^®
• REALTOR-ASSOCIATE^®
• Firm Affiliate

Q: What is the proper pronunciation for the term REALTOR^®?

A: REAL’tor (that’s two syllables)

Make sure to look at your business card for the proper use of the trademarks!

realtor-associate – incorrect
Realtor Associate – incorrect
REALTOR ASSOCIATE – incorrect
REALTOR-ASSOCIATE^® – correct

GTAR’s Services:

• Standardized Forms
• Continuing Education
• Professional Standards/Arbitration (services provided by OAR)
• Legal Line (services provided by OAR)
• Committee Involvement

 MLS Sign Shop – TulsaBoardStore.com 

We protect and promote private property rights, enforce the code of conduct (Code of Ethics), and exist as a voice on political issues & topics affecting REALTORS® on the local level.

GTAR Committees: 

–     Affiliate
–     Building
–     Bylaws
–     Commercial Real Estate Specialists (CRES) and Commercial Forms
–     Community Relations
–     Education
–     Equal Opportunity
–     Executive
–     Finance
–     Membership
–     Professional Standards & Grievance (services provided by OAR)
–     REALTORS^® Political Action Committee (RPAC)
–     Residential Property Managers & Locators (RPML)
–     Standard Forms
–     Urban Affairs
–     YPN/Sales Associate Network Committee
Local, State and National REALTOR^® dues are billed annually, in advance of the next calendar year. Dues are due on November 30.

MLS Technology, Inc.  New Member Orientation

 

Welcome to MLS Technology, Inc. As a member of MLS Tech, you have access to our MLS system and a host of other tools. Here is some essential information for our new members. 

 

About MLS Technology:

• In 1951 a group of Tulsa REALTORS^® formed the MLS.
• In 1967 GTAR/MLS merged and MLS became a wholly owned for profit subsidiary of GTAR.
• In 2000, the MLS name changed to Northeast Oklahoma Real Estate Services (NORES).
• In 2017, NORES changed its name to MLS Technology, Inc. and continues to be wholly owned by GTAR. 

 

MLS Services:

• Continuing Education
• Committee Involvement
• MLS Sign Shop – TulsaBoardStore.com
• Technical Support
• SentriLock

Helpful email addresses & websites:

• support@mlstechnology.com
• gtar.zendesk.com – our Knowledgebase with FAQs, and much more
• Main phone (918) 663-7500

  MLS Technology Committees: 

• Bylaws, and Rules & Regulations
• Technology & Data Systems 

With your mobile device, you can log in the same way you can via a computer with a browser. You also have access to the specific apps for Matrix (our MLS system) via MLS-Touch, Sentrilock with SentriKey, and a handful more.
How does MLS Tech communicate with their members?

 

• A weekly newsletter, the “Full Disclosure”, that is emailed to our members each Friday.
• Email notices
• Broadcast notices and pop-up notices on the Agent Portal and for Matrix.
• Facebook – MLS Technology INC. Facebook Page
• YouTube – MLS Technology INC. YouTube Page

  

Online and in-person training:

Many Matrix classes, Realist, ShowingTime, RPR, and much more. 

We offer in-office demos – please call us to schedule one.  We also offer lecture style classes, hands-on classes, and online videos/webinars. To sign-up for a webinar, log onto webinar.mlstechnology.com.

 

MLS Tech Fees: 

MLS Tech Fees are applied to Keys and the MLS services.
They are billed quarterly, in advance, and due on the 15^th of the month. Suspensions go out on the first day of the second month.

How to access our MLS System:

 

Log in to mlstechnology.com to access the Agent Portal.

 

Alternatively, you can log in to tulsarealtors.com or using MLS-Touch, our MLS phone app.

IDX information:

RETS Data Feed: which has a one-time setup fee. Vendors may have to create an account with Trestle at trestle.corelogic.com.

MLS Technology Rules and Regulations: 

The list of the MLS Technology Rules and Regs can be found here.

Essential Information:

As of May 1st, 2020, listings must be entered into the MLS system within 1 business day. 

Q: Is the following statement True or False? “The Multiple Listing Service is an offer of cooperation between principal brokers.” 

A: True 

Q: Do you have to have your listings entered into the MLS system? 

A: Yes, unless your listing is under $20,000, a monthly rent of less than $750, or you file a Firm Exclusive form. If you do a Firm Exclusive, that form must be sent to the MLS Tech office within one (1) business day. Also as per the Firm Exclusive form, the listing cannot be marketed. If it is marketed, it must be put into the MLS within one (1) business day.  

Q: What is the length of time a Listing Agreement may be active?

A: However long the broker and seller agree upon.  

Q: How long can the listing agent have a Coming Soon listing in the MLS?

  A: Up to 10 days. A Coming Soon listing cannot be made active sooner than the agreed upon date but can be extended out up to the 10 days.     

Q: How long can a residential property listing remain active? 

A: It cannot remain active for more than one year in Matrix. Once it reaches one year, it will expire, and you must re-enter the new listing. Vacant Land and Commercial are also valid for one year. Leases are valid for 180 days.

Q: How long do you have to make a status change on a listing in the MLS?   

A: 3 business days to pend a listing and 5 business days to close a listing 

Q: What are our listing statuses and how do they work?

• Active = Currently for sale, on market. Cannot tell people “no showings until” future date in remarks. This is not allowed. If the listing is active it must be allowed to be shown.

  

• Pending = If you have a signed, accepted contract, you are required to mark the listing as pending except under the contingent condition. You must also keep the Anticipated Closing Date (ACD) current and if it passes the ACD, you will need to have it updated to a new ACD. You will receive a notice 7 days before the ACD before date that was set for the ACD to update it. Failure to update the ACD can be subject to a fine. This is mandatory.

  

• Contingent = If you have a signed, accepted contract it may fall under the definition of a Contingent listing. If it is Contingent on the buyer’s home being sold, you can mark it as Contingent. If you have a short sale, while you are waiting to hear back from the bank, it can be marked Contingent. If it does not fall under one of these two conditions, you must mark it as pending.

  

• Withdrawn = The listing agreement is in effect, but the property is not being actively marketed. Times like owners have company coming into town and don’t want to show the house during this time. Any time you withdraw a listing, you are required to send a copy of the withdrawal to us at support@mlstechnology.com, and this is an NAR mandated rule. You must have a copy signed by the seller and the broker.

  

• Released = The listing agreement is NO LONGER IN EFFECT. It releases the seller from their contract. Any time you release a property, you are required to send a Release status change form to the MLS. You are not allowed to release a property and then put it back into the MLS. This is against the rules.

  

• Expired = A listing automatically expires at midnight of the day it is set to expire. A pending listing will stay pending even if it passes its expiration date as long as it stay in the pending status.

 

About Quoting Square Footage:

House size is a range, it is not a required field – broken into 250sq ft ranges.
Home SqFt is a required field.
You can select “Not Reporting” if the home is New Construction. If you select “Not Reporting”, you must put 0 for the SqFt.
If you enter a number higher than 0, your source choices are courthouse records, building permit, or an appraisal. An appraisal can be a full appraisal or an appraisal measurement.
SqFt2 and 3 fields are if there are multiple sources of square footage.

Photos:

 

Currently, we allow a maximum of 100 photos in the MLS per listing.
The photo must be of the real estate property that is for sale. No people, or legible signs.
Primary photo must be the exterior front of the home or an aerial view.
The biggest violations we receive are typically lake properties, because the back of the home is the prettiest side.
The purpose of the main photo being the front is used for identification purposes.
Per the MLS, you are required to have photos with the exception of an Auction/Sealed Bid listing which requires at minimum the primary photo with the word AUCTION on it.

Regarding the Public Remarks field:
NO SELF PROMOTION
NO NAMES
NO PHONE NUMBERS
NO WEBSITES

Remarks must contain FACTUAL INFORMATION

 

Q: Can I share my password or key with someone? 

 

What if they’re my spouse? What if they’re a team member? What about my broker?

A: No! You cannot share your password with anyone, except MLS Staff for the purpose of helping you get into your account. You will receive a $1000 fine for yourself and $1000 fine for your broker if it is shared. Don’t do it!

If you have someone needing to work as you or on your behalf, we have systems in place to allow this. Please call our Membership Department at 918-663-7500 to explore what option is right for you.

  

Of course, this link will change, but it will be at the bottom of the page, as requested.

 

Here is the link to the Greater Tulsa Association of REALTORS® New Member Orientation Test. You must score an 80 percent or higher to pass.

  

Here is the link to the Greater Tulsa Association of REALTORS® New Member Orientation Test. You must score an 80 percent or higher to pass. Please do this test AFTER you read the documentation below.

 

Welcome to the Greater Tulsa Association of REALTORS®! As a member of GTAR, you have access to our MLS System and a host of other tools. Here is some essential information for our new members.

 

About GTAR

• Non-Profit 501c6 Corporation (IRS tax exempt)
• 1919 – Tulsa Real Exchange
• 1920 – Chartered – Tulsa Real Estate Board by National Association of REALTORS®
• The Association’s name was changed in 1970 to the Metropolitan Tulsa Board of REALTORS®
• In 1991, the name was changed to the Greater Tulsa Association of REALTORS®.

GTAR has three types of Membership:
REALTOR®
REALTOR-ASSOCIATE®
Firm Affiliate

GTAR’s Services

• – Standardized Forms
• – Free Notary Services
• – Continuing Education
• – Professional Standards/Arbitration
• – Committee Involvement

 

We protect and promote private property rights, enforce the code of conduct (Code of Ethics), and exist as a voice on political issues & topics affecting REALTORS® on the local level.

 

GTAR COMMITTEES:
– Sales Associate Committee
– Education
– Community Relations
– RPAC
– RPML – Property Managers
– Affiliate
– Building
– Bylaws
– Community Relations
– Commercial Forms
– Professional Standards
– Program
– Urban Affairs
– Education
– Equal Opportunity
– Executive
– Grievance
– Membership
– Standard Forms
– Sales Associate

How does GTAR communicate with their members?

“Full Disclosure” – our Newsletter – emailed weekly to our members!
Email notices
Broadcast notices (Main Menu)
Facebook – “Greater Tulsa Association of REALTORS”
Twitter – @GreaterTulsaAOR

Irrespective of local dialect and custom, the term REALTOR® has but one pronunciation:
REAL’tor
(that’s two syllables)

Industry professionals pronounce it correctly.

Make sure to look at your business card!
realtor-associate – incorrect
Realtor Associate – incorrect
REALTOR ASSOCIATE – incorrect
REALTOR-ASSOCIATE® – correct!

About MLS Technology:
In 1951 a group of REALTORS® in Tulsa formed the MLS
In 1967 GTAR/MLS merged and became a wholly owned for profit subsidiary of GTAR
In 2000 the name changed to NORES
In 2017 NORES changed its name to MLS Technology, Inc. and continues to be wholly owned by GTAR.

MLS Technology Committees:
Bylaws Rules & Regulations
Technology & Data Systems

With your mobile device, you can access Matrix, our MLS system, as well as Sentrilock, and our MLS-Touch App

Helpful email addresses & websites:

support@mlstechnology.com

gtar.zendesk.com – our Knowledgebase with FAQs, and much more

Phone (918) 663-7500

Online and in-person training
Realist class
Matrix Classes (3 classes)
We can do an in-office demo – please call us to schedule one!
Lecture style, hands-on, online videos.

Your MLS Tech Fees:
They go to Keys, and the MLS
They are billed Quarterly in advance, and due on the 15th. Suspensions go out on the first day of the second month.

How to access our MLS System
Log in to mlstechnology.com to access the Portal.

IDX information:

IDX exclusively uses WebAPI for transport.

MLS Technology Rules and Regulations

These can be found at this link:

MLS Technology Rules and Regulations

Essential Information:
As of May 1st, 2020, listings must be entered into the MLS system within 1 business day.

Do you have to have your listings entered into the MLS system? 

Yes, absolutely. Unless you file a Form 9 – Office Exclusive form, and that form must be sent to us within 1 business day.

 

How long can a residential property data form remain active? 

It cannot remain active for more than one year. Once it reaches one year, it will expire, and you must re-enter the new listing. Vacant Land is valid for one year.

 

How long do you have to make a status change? 

3 business days.

What are our listing statuses and how do they work?

Active = Currently for sale, on market. Cannot tell people “no showings until” future date in remarks. This is not allowed.

 

Pending = If you have a signed, accepted contract, you are required to mark the listing as pending. This is mandatory.

 

Contingent = If you have a signed, accepted contract it may fall under the definition of a Contingent listing. If it is Contingent on the buyer’s home being sold, you can mark it as Contingent. If you have a short sale, while you are waiting to hear back from the bank, it can be marked Contingent.

 

Withdrawn = means the listing agreement is in effect, but the property is not being actively marketed. Times like owners have company coming into town and don’t want to show the house during this time. Any time you withdraw a listing, you are required to send a copy of the withdrawal to us at support@mlstechnology.com, and this is an NAR mandated rule. You must have a copy signed by the seller and the broker.

 

Released = Means the listing agreement is NO LONGER IN EFFECT. It releases the seller from their contract. Any time you release a property, you are required to send a Release status change form to the MLS.

 

Expired = Works like a coupon. If it expires today, it is still good today. It is an automated status that will switch the expiring listing to Expired at midnight.

When you make a listing Pending, it will stay Pending forever and not expire. In order to make a listing Pending, you are required to enter the Anticipated Closing Date, and we monitor those dates. 7 days from the Anticipated Closing Date, the agent gets an email to update their Anticipated Closing Date, or be subject to a fine.

About Quoting Square Footage…

House Size is a range, not required – broken into 250sq ft ranges.
Home SqFt is a required field.
An appraisal can be a full appraisal or an appraisal measurement.
SqFt2 and 3 fields are if you have multiple sources of square footage.
The Board recommendation is that you provide ALL or NONE for quoting square footage.

Photos
As of the time of this writing, 100 photos is the maximum amount of photos.
We will strive to keep our photo max the same as REALTOR.com
Must be of the real estate that is for sale. No families or animals.
Primary photo must be the exterior front of the home.
The biggest violations we get are typically lake properties, because the back of the home is the prettiest side.
The purpose of the main photo being the front is used for identification purposes.

Regarding the Remarks field:
NO SELF PROMOTION
NO NAMES
NO PHONE NUMBERS
NO WEBSITES

Remarks must contain FACTUAL INFORMATION.

Can I share my password or key with someone? What if they’re my spouse? What if they’re a team member? What about my broker?
No! You cannot share your password – period.

Never share your password with anybody, period. $1000 fine for yourself and $1000 fine for your broker if it is shared. Don’t do it!

If you have someone needing to work as you or on your behalf, we have systems in place to allow this. Please call our Membership Department at 918-663-7500 to explore what option is right for you.

 

Here is the link to the Greater Tulsa Association of REALTORS® New Member Orientation Test. You must score an 80 percent or higher to pass.